Workflow - a Gegenfeld project - n8n workflow automation

Tag: Gmail

  • How to build an AI-powered Email Responder (Gmail) – n8n Workflow Template

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    This documentation outlines an enhanced n8n workflow designed to send emails with dynamic content. The workflow includes four key nodes: Start, Set, Send Email, and Sticky Note. By following the steps in this guide, you’ll set up an automated process that prepares an email with dynamic content and sends it using your preferred email provider.

    Prerequisites

    Before getting started, ensure you have the following:

    • An active n8n instance to import and modify workflows.
    • A valid email provider account. The current workflow is based on the built-in Email node, but adjustments can be made for providers like Gmail.
    • A basic understanding of n8n concepts, such as nodes, workflows, and expressions.

    Workflow Overview

    The workflow consists of four nodes:

    Start Node

    • This node triggers the workflow’s execution.
    • No configuration is required for this node.

    Set Node (“Set Email Content”)

    • This node creates a data property called content that stores the email body text.
    • The value in this node is passed on to the next node, which handles sending the email.

    Send Email Node

    • This node sends the email using the configured parameters.
    • The email body is retrieved using the expression {{$json["content"]}} from the previous node.
    • You need to configure the email parameters, such as sender email, recipient email, and subject.

    Sticky Note Node

    • This node serves as an internal note for documenting the workflow.
    • It does not affect workflow execution but can be updated with relevant information.

    How to Use the Workflow

    Import the Workflow into n8n

    1. Open your n8n editor.
    2. Import the workflow by pasting the provided JSON code.
    3. Save the workflow with a meaningful name (e.g., “Dynamic Email Sending Workflow”).

    Configure the Workflow Nodes

    1. Set Node:
      • Edit the content value with the desired email message.
    2. Send Email Node:
      • Update the sender’s email address (your-email@example.com).
      • Change the recipient’s email address (recipient@example.com).
      • Modify the subject line as needed.
      • If you’re using a different email provider, update the node’s configuration accordingly.

    Activate and Test the Workflow

    1. Activate the workflow to enable automatic triggers.
    2. Run a test and check the execution logs to ensure the email is sent correctly.
    3. Confirm that the email body matches the content set in the Set node.

    Next Steps and References

    Customize for Other Email Providers

    • If using Gmail or a different provider, replace the Email node with the corresponding service node (e.g., Gmail node).
    • Update the authentication and configuration settings to match your provider.

    Expand the Workflow Functionality

    • Add additional nodes, such as Conditional or Function nodes, to process data before sending the email.
    • Integrate with other services or APIs to enhance the workflow’s capabilities.

    Learn More About n8n

    • Visit the n8n documentation for detailed guides and examples.
    • Explore additional workflow examples and discussions in the n8n community forums.

    By following these instructions, you’ll have a dynamic email-sending workflow set up in n8n, ready to be customized and expanded to meet your specific needs.